Book a demo
Our Work
Why Us

How to Compress a PowerPoint?

Team Superside
Team Superside
4 min read
Ways to Compress PowerPoint

PowerPoint presentations today focus more and more on visuals, so you should always use images and media in any presentation.

The downside of doing so is that once you hit the Save button, you might find that you've created an extremely large file. This will not only make it harder, if not impossible, to share your presentation via email or online, but also will affect how your slides perform.

A solution to minimize the size of the PowerPoint is be to compress it. Here is how:

A. Compress One or More Images in PowerPoint

  • Open your PowerPoint presentation and select one of the images you want to compress.

Select image in PowerPoint

  • Under the Format tab, go to Compress Pictures. A pop-up window will open.

Go to Format tab and click Compress Picture

  • If you only have one image in the slideshow, you can leave the two top boxes checked. If you want to compress several images, uncheck the first box.

Preview of Compress Picture dialog box

  • Choose Use Document Resolution to reduce the resolution of the images and the space they use in the presentation. Click OK to save the settings.
  • If you want the presentation resized for email, choose the Email option, and your presentation will be resized for sharing.

Setting resolution and resize options

  • Go to the File tab and select Options. A new window will pop up on the screen.

Preview of File tab

  • In the new box, go to Advanced and look for Image Size and Quality. Check the box for Discard Editing Data.

Preview of Advanced dialog box

  • Change the default resolution to a lower resolution to save space.

Setting default resolution

  • Click OK and then save the presentation as a new file. You will notice that this one is smaller than the original presentation file. Keep in mind the quality will decrease with the image compression option. Another way to reduce size is also to remove the cropped areas of images.

B. Compress All Images in PowerPoint

  • Open the PowerPoint presentation you want to compress. Under File, go to Save As.

Preview of File tab, click Save as

  • In the Save As box, click on Tools and select Compress Pictures.

Preview of Save As box

  • In the Compress Pictures box, select Print, Screen or Email. If you want to compress the file for email sharing, then the Email option is the right one for you. Click OK, and then Save.

Preview of Compress Picture Box

C. Compress a PowerPoint File

  • Select the PowerPoint file you want to compress and right-click. Select Add to .rar. The file will be compressed and saved to a .rar file.

Preview of Right Click of the PPT file

  • Another option is to select the PowerPoint file you want to compress and click right. Click Send To and select Compressed (zipped) folder.

Preview of Right Click and click Send To

D. Save as a PDF

If you need to send a PowerPoint presentation for others to view (not edit), the easiest approach is to save it as a PDF.

  • Open the PowerPoint presentation you want to compress. Under the File tab, go to Save As.

Preview of File tab and Save As option

  • In the Save As box, click on the Save As Type drop-down menu, and select PDF.

Preview of Save As Box

  • After selecting PDF, you have the option of saving the file in a Standard size or a Minimum size. Choose the right one for you and click Save.

Preview of saving the file options

E. Compress the PowerPoint File on a Mac

  • Open the PowerPoint file you want to compress and go to File.
  • Select Reduce File Size and select the compression size you need.

If you need any help improving your PowerPoint presentation, or you need one created from scratch, we are here 24/7. Just click here to start a project. Our writing team can also help you polish and proofread your presentation content or create it based on your notes. Superside gives you reliable and efficient delivery in as quickly as 12 hours.

Published: Aug 18, 2018
Team Superside
Written by
Team Superside
Team Superside is comprised of writers from all over the globe. We love making stuff, telling stories and sharing fun, nerdy ideas with the world.

Join our community of 5,000 strong and receive the best design and marketing content, biweekly

No charge. Unsubscribe anytime

Continue reading

iOS 13 Update Advertising on Facebook

How Apple’s iOS 14 Update Changes Advertising on Facebook

Hint: great creative is will be the name of the game. The Apple iOS 14 update doesn't need to be all doom and gloom for advertisers—we've got tips for success!

Branding package outline and tips

What’s Included in a Branding Package & What It Costs?

Whether you're refreshing an existing brand or starting from scratch, you need a branding package. We cover what a brand package includes, plus premium add-ons.

How to write a design brief

How to Write a Design Brief (+ Free Template)

Learn about what to include in a design brief, along with some tips on how to properly write one. Or, just access our free design brief template!

Hassle-free design starts here

Superside is an always-on design company that makes design frictionless and hassle-free for marketing, sales, creative and product design teams. This means top quality designs at lightning fast speeds, improved velocity and go-to-market and completely secure and confidential file sharing and collaboration.

In this one-on-one live demo, you’ll see:
- How Superside works
- A first look at the Superside platform
- The most suitable subscription plan for you

Get ready to join 140+ scale-ups and enterprise teams doing good design at scale with Superside’s dedicated team model.
Want to start a design project instead? No problem, get started here

Book a call with us

First name
Last name
Company name
Company size
Phone number
We need your phone number for the demo. We'll never use it for any other purposes.
Book a demo



Book a demo
Superside is a revolutionary way for businesses to get good design done at scale.
Trusted by 400+ fast-growing ambitious brands, Superside makes design hassle-free for marketing and creative teams, by combining the top 1% of creative talent from around the world with purpose-built technology and the rigour of design ops. Since inception Superside has been a fully distributed company, with almost 500 team members working across 57 countries and 19 timezones.
Privacy Policy