Book a demo
Our Work
Why Us
Blog
Pricing
Blog

How to Print PowerPoint with Notes? (Detailed Guide with Tips and Tricks)

Team Superside
Team Superside
4 min read
Ways to Print PowerPoint with Note

You’ve created the best PowerPoint you can imagine for your presentation, and you are ready to print it out as a handout. But when you print it, your speaker notes disappear! We’ve got you covered with this guide to printing PowerPoint presentations with your notes—including how it works on Windows, Mac, and online.

Use Cases

There are two primary ways to print PowerPoint presentations with notes—with and without slide thumbnails. Most commonly, PowerPoint presentations with notes are printed as handouts for clients, customers, or training purposes.

You’ve probably received a packet in a meeting before that shows you the image of the slide and thought, “Okay, this is nice, but how will I remember what the speaker is saying?” Printing your presentation with speaker notes included is a great way to get the full wealth of your message into the hands of your audience. It provides:

  • A walkaway informational packet
  • A marketing tool that can be referred to
  • A passable pamphlet that spreads word of mouth

Giving your audience something to walk away with that details your plan is vital to their comprehension of your presentation. You may also choose to print your presentation without slide thumbnails. This can be useful for you as a prompt when giving the presentation or to rework as a takeaway report.

Follow these steps to print your PowerPoint presentation with speaker notes.

Step-by-Step Guide

Windows

  • Open the presentation.

Open presentation

  • Click the File tab/menu.
  • Click Print.

Select File tab and click Print

  • The Print form will open. Under Settings, click the arrow next to Notes Pages.

In the Print Menu, select Setting

  • Adjust the page orientation, color and collation to your preferences.
  • Click Print.

Mac

  • Open the presentation.
  • Click the File menu and click Print.
  • Click Show Details.

Click File tab, Print, and select Show Details

  • In the Layout dropdown menu, select Notes.

In Layout menu, select Notes

  • Adjust the page orientation, color and collation to your preferences.
  • Click Print.

PowerPoint Online

Printing from the browser does not allow for full printing of notes. The best option is sending the PowerPoint presentation to a computer that can do a full print. You can only print three lines of content, so you may need to shorten your speaker notes. Follow these steps to print from your browser:

  • Open the presentation in PowerPoint Online.
  • Open the first slide that has notes. Make sure Notes is selected in the View tab.
  • Select Print from the drop-down menu specific to your browser (ex. in Chrome and Microsoft Edge, choose the three dots on the right).
  • Select Print Preview.
  • Look carefully at the preview to see which of your notes will run off the page.
  • You can change the orientation and scale in the print menu to try to get more notes on the page.
  • Click Print. Repeat this process to print subsequent slides.

Print Multiple Slides per Page with Notes

You may want to use less paper for your presentation. PowerPoint allows you to create a handout with smaller slide icons and speaker notes to the side. To do this, it exports the slides into Microsoft Word. To print multiple slides per page with notes, follow these steps:

Windows

  • Open the File menu in PowerPoint.
  • Select Export on the left near the bottom of the list.
  • Select Create Handouts.
  • Click the Create Handouts button on the right.
  • Select 'Notes next to slides'.
  • Click OK.

This will begin the export to Word. It may take a minute for the export to complete depending on the size of your file.

Select File Tab, click Export and select Create Handout

Select Notes next to slides

The result

Mac

  • Open the presentation.
  • Click the File menu.

Click File menu

  • Click Print.
  • Click Show Details.

Click Print and Show Details

  • In the Layout dropdown menu, select Handouts (X slides per page).

In the Layout menu, select Handouts

  • Adjust the page orientation, color and collation to your preferences.
  • Click Print.

Example

Example result 1

Example result 2
Published: Jul 18, 2018
Team Superside
Written by
Team Superside
Team Superside is comprised of writers from all over the globe. We love making stuff, telling stories and sharing fun, nerdy ideas with the world.

Join our community of 5,000 strong and receive the best design and marketing content, biweekly

No charge. Unsubscribe anytime

Continue reading

iOS 13 Update Advertising on Facebook

How Apple’s iOS 14 Update Changes Advertising on Facebook

Hint: great creative is will be the name of the game. The Apple iOS 14 update doesn't need to be all doom and gloom for advertisers—we've got tips for success!

Branding package outline and tips

What’s Included in a Branding Package?

Whether you're refreshing an existing brand or starting from scratch, you need a branding package. We cover what a brand package includes, plus premium add-ons.

How to write a design brief

How to Write a Design Brief (+ Free Template)

Learn about what to include in a design brief, along with some tips on how to properly write one. Or, just access our free design brief template!

Hassle-free design starts here

Superside is an always-on design company that makes design frictionless and hassle-free for marketing, sales, creative and product design teams. This means top quality designs at lightning fast speeds, improved velocity and go-to-market and completely secure and confidential file sharing and collaboration.

In this one-on-one live demo, you’ll see:
- How Superside works
- A first look at the Superside platform
- The most suitable subscription plan for you

Get ready to join 140+ scale-ups and enterprise teams doing good design at scale with Superside’s dedicated team model.
Want to start a design project instead? No problem, get started here

Book a call with us

First name
Last name
Email
Company name
Company size
Phone number
We need your phone number for the demo. We'll never use it for any other purposes.
Book a demo

Company

Learn

Book a demo
Superside is a revolutionary way for businesses to get good design done at scale.
Trusted by scale-ups and enterprise teams, Superside makes design hassle-free for Marketing, Sales, Creative and Product Design teams by combining top designers and project managers from all over the world, with purpose-built technology and the rigour of designops. Since inception, Superside has been a fully remote and distributed company based in Palo Alto, California, with 180+ employees working across 50+ countries and 19 timezones.
Privacy Policy