How to Embed Fonts in PowerPoint (Detailed Guide with Tips)
When it comes to adding content to a PowerPoint presentation, the second most important aspect (after the content itself) is the font used. Fonts can make or break a presentation, so here are some rules to follow:
- Choose the right font and size of your lettering.
- Don’t use more than three different fonts throughout your presentation.
- Step outside the box and try different fonts to surprise the audience and stir their interest and curiosity.
Unique fonts or visually appealing font combinations are bound to excite the audience and keep them engaged throughout the presentation.
How to Find Fonts for PowerPoint?
There are several ways to find fonts for PowerPoint:
1. Use the fonts you already have in PowerPoint
There are two options:
a. Click on the slide where you want to add text, or select the text you want to edit. In the Home menu, click on the font drop-down menu and select the font you want to use.
b. Under the Design tab, go to Fonts. A drop-down menu with Theme Fonts will open. Select the one you want to use.
A theme font includes two font settings, one for headings and one for body.
2. Install new fonts into your operating system
Download any free or paid font from the internet (UrbanFonts, 1001freefonts, dafont, etc.) and install it into your operating system. It will become available throughout the entire the Microsoft Office suite.
a. Choose the font you want to download from the internet. You will download it in a .zip file.
b. Unzip the font files.
c. Open the font file you want to install and click the Install button.
d. Now, if you open your PowerPoint presentation and search for the font you installed, it will show up in the font drop-down menu. The font will be available to use in all Microsoft Office programs.
3. Have a custom font created by a designer
Our graphic design professionals can help you build your corporate branding by creating a custom typography design. Afterward, you can install it by following the same process as with any other new font.
Embedding Fonts for PowerPoint
Custom, new fonts are not embedded by default in PowerPoint, so to make them available on any computer, they need to be embedded, or the custom fonts will be automatically replaced with classic fonts to make the presentation readable.
Before embedding a font, you need to make sure it can be embedded:
- Go to Control Panel, then Fonts.
- Select the font you want to use, click right and go to Properties.
- In the General tab, make sure the box for Read-only is not checked, and click Ok.
- Go to the Details tab and make sure the Font Embeddability is set to Installable or Editable. Otherwise, the font cannot be embedded.
Embeddable Fonts
Only TrueType fonts can be embedded. TrueType is an outline font developed by Apple and Microsoft and the most common format for fonts. Other benefits of this font format are readability and scalability. The easiest way to recognize a TrueType font is through its TTF file extension.
How to embed fonts for PowerPoint 2007:
- Go to the PowerPoint presentation and click File.
- Select Save As and in the dialog box click Tools, near the Save button.
- Select Save Options from the Tools drop-down menu.
- Under the Save option, select Embed fonts in the file. Here, you have two options:
- Embed only the characters used in the presentation—this is good if you want to keep the file size to a minimum.
- Embed all the characters—this is good if others want to edit the presentation too.
How to embed fonts for PowerPoint 2010 and later:
- Go to the PowerPoint presentation and click File.
- Select Options from the drop-down menu and then click on Save in the box that opens.
- In the Save options check the box for Embed fonts in the file. Here, you have two options:
- Embed only the characters used in the presentation—this is good if you want to keep the file size to a minimum.
- Embed all the characters—this is good if others want to edit the presentation too.
- Click Ok and then save the presentation.
How to embed fonts on Mac:
Mac versions of PowerPoint don’t have an embedding option and cannot use fonts embedded by a Windows version of PowerPoint. The only option available at the moment is this font embedding app for Mac users.
How to Share PowerPoints with Custom Fonts So that They don’t Change
If you want to share a PowerPoint presentation with custom fonts and make sure they don’t change, you have two options:
- Embed the fonts in the presentation
- Save the presentation as a PDF and send it in this format.
If you need any help improving your PowerPoint presentation design, or you need one created from scratch, we are here 24/7.
Built to be an extension of in-house teams, we deliver fast, scalable, world-class design and creative solutions to over 450 globally renowned companies such as Amazon, Meta, Salesforce and Google. Connect with us on LinkedIn.
You may also like these
15 Corporate Presentation Design Ideas & Services for 2025
Compelling presentations are deal-makers: They captivate audiences and drive decisive outcomes.In fact, the visual storytelling research is pretty convincing. 85% of people remember what they observed in a presentation three hours later, compared to 70% who recall what they heard. After three days, 60% remember the images, but only 10% remember the spoken content.Your presentations must be first-rate. They should simplify complex ideas, showcase information in an easy-to-grasp way, and tell persuasive stories.As an industry leader in corporate presentation design, Superside combines innovative tools, creative expertise and strategic thinking to craft professional visual stories for customers worldwide.You'll find the info on this page invaluable if you’re looking for the best enterprise presentation design service. Superside’s team shares a few killer corporate presentation design ideas to help you lift your game.
Top 13 AI Presentation Makers of 2025: Curated List
Wasting time trying to get outdated presentation tools to do what you want them to do? You’re not alone. Thirty-one percent of professionals say presentations take up too much time, with 60% taking at least a couple of hours to compile a 10-slide presentation and 12% taking almost an entire week.If you’re still spending countless hours producing slide after slide, it’s time to tap into the power of AI. Today’s AI presentation tools offer various features—from automated design suggestions and real-time collaboration with team members to intelligent data visualization and speech-to-text functionalities. For many professionals, they’ve become a lifeline.At Superside, we produce designs with AI-enhanced capabilities daily, using presentation design best practices and smart human thinking to develop impactful decks for our customers. To help you get started with AI, we’ve curated a list of the best AI presentation tools in 2025.How Does an AI Presentation Maker Work?
50+ Best Free PowerPoint Templates & Sites for Your Presentations
We know you’re busy, and we know you probably use PowerPoint every day, but designing a presentation can be daunting.Not only do you have to worry about the content, but also how it will look when projected onto a screen.We’ve firsthand experience in this matter—at Superside, we’ve crafted thousands of PowerPoint presentations for our customers over the years.Over 30 million PowerPoint presentations are created every day, and even so, finding the perfect template for your project is certainly not an easy task.But you shouldn’t let that stop you from creating an amazing presentation—we've got you covered, and to help save you time and effort, we’ve collected 50+ free PowerPoint templates that will earn huge presentation style points for you.