When it comes to adding content to a PowerPoint presentation, the second most important aspect (after the content itself) is the font used. Fonts can make or break a presentation, so here are some rules to follow:
Unique fonts or visually appealing font combinations are bound to excite the audience and keep them engaged throughout the presentation.
There are several ways to find fonts for PowerPoint:
1. Use the fonts you already have in PowerPoint
There are two options:
a. Click on the slide where you want to add text, or select the text you want to edit. In the Home menu, click on the font drop-down menu and select the font you want to use.
b. Under the Design tab, go to Fonts. A drop-down menu with Theme Fonts will open. Select the one you want to use.
A theme font includes two font settings, one for headings and one for body.
2. Install new fonts into your operating system
Download any free or paid font from the internet (UrbanFonts, 1001freefonts, dafont, etc.) and install it into your operating system. It will become available throughout the entire the Microsoft Office suite.
a. Choose the font you want to download from the internet. You will download it in a .zip file.
b. Unzip the font files.
c. Open the font file you want to install and click the Install button.
d. Now, if you open your PowerPoint presentation and search for the font you installed, it will show up in the font drop-down menu. The font will be available to use in all Microsoft Office programs.
3. Have a custom font created by a designer
Our graphic design professionals can help you build your corporate branding by creating a custom typography design. Afterward, you can install it by following the same process as with any other new font.
Custom, new fonts are not embedded by default in PowerPoint, so to make them available on any computer, they need to be embedded, or the custom fonts will be automatically replaced with classic fonts to make the presentation readable.
Before embedding a font, you need to make sure it can be embedded:
Only TrueType fonts can be embedded. TrueType is an outline font developed by Apple and Microsoft and the most common format for fonts. Other benefits of this font format are readability and scalability. The easiest way to recognize a TrueType font is through its TTF file extension.
How to embed fonts for PowerPoint 2007:
How to embed fonts for PowerPoint 2010 and later:
How to embed fonts on Mac:
Mac versions of PowerPoint don’t have an embedding option and cannot use fonts embedded by a Windows version of PowerPoint. The only option available at the moment is this font embedding app for Mac users.
If you want to share a PowerPoint presentation with custom fonts and make sure they don’t change, you have two options:
If you need any help improving your PowerPoint presentation, or you need one created from scratch, we are here 24/7. Just click here to start a project.
We sat down with Bill Macaitis, former Slack CMO, to chat about what it takes to success with ad design. Hear his tips and more in this Q&A style interview!